Submit the final version
Files to submit
Please, first check that your paper is in the Springer format. See below "Preparation Instructions"for preparing your final version, otherwise it will be not possible to take in consideration your paper.
Unfortunately, the EasyChair conference system will not allow authors to upload all the files needed by the publisher (Springer). Consequently, after preparing the final version of your paper, create a zip file or tar file that contains the following items:
•A PDF version of the paper
•The source files used to produce the PDF files
- for papers prepared with LaTeX, this includes all style files, any special font files used, the figures used (e.g., the EPS, PDF, PNG, etc., files), and the .bbl file produced by (e.g.) BibTeX (NOT the .bib file)
- for papers prepared with MS Word, this includes the Word or RTF file as well as any other files needed to produce the PDF version of the paper
•A completed copyright form (see below)
•A page (PDF or Word) that lists:
*Contact author information:
- Provide the name and email address of the person to contact about the paper. Springer (and we) will use this for any additional information we need as well as for person to send the proofs of the paper to.
*Correct representation of author names:
This includes a suggestion for an abbreviated running head, if appropriate. From Springer’s author instructions:
Authors’ names should be written out in full in the header of the paper. They are shortened by us to “initials surname” in the running heads and take the form “surname, given name” in the author index. If you or any of your co-authors have more than one family name, it should be made quite clear how your name is to be displayed in the running heads and the author index. Chinese authors should write their given names in front of their surnames at the tops of their papers. If you only have one (main) name, please make sure that this name is written out in full in the running heads, when you check your final PDF. Names and affiliations cannot be changed once a paper has been published. Also, if you have more than one paper in the vol- ume, please check that your name has been written consistently throughout.
- If you have an Open Research and Contributor ID (ORCID) and would like to supply that to Springer, please include that in the email as well.
The source files are necessary because Spring will modify those as needed (e.g., to add page numbers, etc.) to create the proceedings. The PDF file is needed so that the editors can compare their version with the version you created.
To reduce the size of your submission, if you sending a tar file, please compress it with gzip after creating it.
Send the zip or tar file to Patrick Brézillon at Patrick.Brezillon@lip6.fr.
You must receive an acknowledgment within the two following
days, it means that your paper did not arrive.
In this case, first try sending your document in
two smaller zip/tar files to reduce the file sizes (which
sometimes causes mail not to be delivered) or put the
zip/tar file on a server and send a link to it to Patrick.Brezillon@lip6.fr. If you
still do not receive an acknowledgement, contact us directly
at that email address.
Springer requires that at least one author sign a copyright form and return it to us. From Springer’s author instructions:
Please send your signed copyright form to your conference publication contact, either as a scanned PDF or by fax or by courier. One author may sign on behalf of all of the other authors of a particular paper, providing permission has been given to do so. In this case, the author signs for and accepts responsibility for releasing this material on behalf of any and all co-authors. Digital signatures are not acceptable.
The copyright form is available here, with the conference title and editors already filled out for you. The best way to return it to us would be by printing, signing, and scanning it, then including it in the zip or tar file that contains the final copy of your paper. If that is really not possible, you can email it to us at Patrick.Brezillon@lip6.fr or send it in hardcopy to:
LIP6, University Pierre and Marie Curie (UPMC)
4 Place Jussieu, 75252 PARIS cedex 05, France